4/28/17

April 26, 2017 General Meeting Minutes

 Penticton Pickleball Club 
MEETING
Held on WEDNESDAY, APRIL 26, 2017 @ 7:00 PM
S. MAIN DROP IN CENTRE, 2965 S. MAIN STREET, PENTICTON

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1. CALL TO ORDER
The meeting was called to order at 7:00 pm. There were 65 members present. A quorum was established.

2. PRESIDENT’S REPORT - Chairman Mark Tamblyn



  • Mark introduced the 2017 Board – Paul Trustham, Janice Clary, Kim Coleman, Angela Sielmann and Mike Wood (absent). He expressed his pleasure in working with the previous Board and looks forward to working with the new Board on this upcoming season.
  • Mark reported attempts to acquire funding from the Rotary Club and Legacy Fund for the 4 – 6 new courts were unsuccessful. There is a possibility of receiving grant money from the Okanagan Charitable Gaming Association and the Club will submit an application before the deadline. Other fundraising opportunities may be in pledges and sponsorships. More information will follow in the near future.
  • Gary Gierlich will meet with Princess Margaret School to propose that PPC partner with the school in a youth program in exchange for the use of their tennis courts.
  • The question of allowing the use of Club equipment during off season was discussed. The majority of members present (18 in favour, 30 against) were not in favour of Club equipment being used before May 1st and after September 30th. It was decided that Club equipment will not be used out of season
  • A new Club Ratigns Committee chaired by Paul Trustham and consisting of members Roberta Meakin; Mike Wood, Mark Tamblyn and Kim Coleman was formed to address member concerns on “what is rating?” and “how do I increase my rating?” The Ratings Committee will follow the USAPA and PCO guidelines to channel players into the appropriate program. New players will not be channeled through the assessment process. The ratings assessments will only apply to programs and not Drop In. This year the Club goal is to rate the 4.0 level. More information on ratings can be found on the PPC website - www.pentictonpickleball.blogspot.ca.
  • There is a Club Tournament planned for fall 2017 and referees should be trained throughout the season.  Interested parties could sign up in the Kelowna clinics in May or June but Kim Coleman will shadow or help those local club members that need more practice." (corrected 29/4/17)
  • The Club will use a mix of two balls this season, ONIX PURE 2 and DURA 40.
3.  TREASURER’S REPORT (Kim Coleman) 


  • Cash on hand  $13,800.20* (Cash on hand will increase this month due to new memberships) 
  • Expenses:  $ 1, 789.51
  • Balance:  $12,010.69 


4.  COMMITTEE REPORTS 



  • Membership:  Janice Clary reported the Club now has 97 members. A membership form can be found on the website and mailed in or given to Kim Coleman or Janice Clary. Please ensure that couples have different email addresses. If needed, Janice will do another membership drive during the season. The new 2017 membership paddle stickers are green.


  • Programs:  Paul Trustham reviewed the new Program Schedule on screen. Sign Up Genius will continue to be used for registering in various programs. More detailed information can be found on the PPC website - www.pentictonpickleball.blogspot.ca. Two suggestions were raised from the floor with regard to a lower category round robin (2.5 – 3.5) on Tuesdays as well as a “social” couples play on Wednesdays. Six (6) couples showed an interest in this program. Rob Taylor (Mixed 3.5+ Captain) reminded the members that couples play on Friday is for strong 3.5 players. The Appointments schedule was reviewed onscreen by Paul who introduced the Coordinators and Captains to the members.  Marilyn Tamblyn reviewed the Mentorship Program. There is a 3-stage skill development process - #1 skills on the weekend, #2 beginner lessons and #3 Mentorship Program. Marilyn is looking for members to sign up as Mentors. A “Meet the Mentor Day” is planned for May 6th. There is a private clinic planned with Scott Moore on July 6th.

5.  OLD BUSINESS
Marilyn Tamblyn reviewed the registration process for programs through Sign Up Genius. She also reviewed navigating through the Penticton Pickleball website for the benefit of new members. For more information about Sign Up Genius and PPC programs, go to the PPC website: www.pentictonpickleball.blogspot.ca 

6.  NEW BUSINESS 
The new 2017 Court Host Coordinators are Debbie Wager/ Theresa Maktaak. Debbie reminded the group that court hosts are needed for Drop In (Monday-Friday 8:00 – 10:00) and also reviewed the new drop in procedures (white board and paddle rack east fence only). She reminded the members that court etiquette dictates not to walk through the pickleball courts to the far courts, but rather go around the outside. 

7.  OTHER 
Leslie Bumby gave the members a brief introduction to Bumby Ball – a proposed new game to be played socially and may be offered once per month if there is interest. A demonstration of Bumby Ball will be presented on May 12 at 10:00 am at the McLaren tennis courts. 

8. ADJOURNMENT 
The meeting was adjourned at 8:35 pm followed by a Captains’ Meeting directly after the General Meeting.